You started a business to do work you care about, not to sort receipts at midnight. ExpensePro captures expenses from your email, extracts the data with AI, and syncs everything to QuickBooks automatically.
8hrs
Saved per month on average
99%
Receipt capture rate
< 2min
Setup time per email account
$0
To start with free tier
What document processing looks like today, and why it costs you more than you think.
Some are in your email. Some are photos on your phone. Some are crumpled in your wallet. A few are in a desk drawer you keep meaning to organize. When tax time arrives, you spend days hunting them down and praying you did not miss a deductible expense.
As the owner, you handle bookkeeping because hiring someone feels expensive and handing over financial access feels risky. So you do it yourself, badly, at 10pm, and the books are always a month behind.
Your accountant asks for organized records. You hand over a mess. They charge you extra for the cleanup. You miss deductions because receipts went missing. The cycle repeats every year, and every year you swear it will be different.
Without organized expense data, you cannot answer basic questions. How much did you spend on software last quarter? What are your shipping costs trending? Are your material costs up? You are flying blind.
Connect your business Gmail or Outlook and ExpensePro watches for invoices, receipts, and statements. They get extracted and categorized without you lifting a finger. No more forwarding, no more downloading attachments.
Take a photo of a paper receipt, upload a PDF invoice, or let the email scanner pull it in. GPT-4 Vision reads the vendor, amount, date, tax, and line items. You glance at it, hit approve, and it is done.
Approved expenses sync to QuickBooks as they are processed. Your books are current, your categories are consistent, and your accountant gets clean data at tax time instead of a shoebox.
Once you categorize an expense from a vendor, ExpensePro remembers. Your monthly Slack bill, your AWS invoice, your office supply runs—they all get categorized automatically after the first time.
You are a freelance designer, developer, or consultant. Your expenses are relatively simple: software subscriptions, coworking space fees, the occasional business meal, maybe some equipment purchases. But you have 30 recurring subscriptions hitting your card each month, and each one needs to be tracked for tax deductions.
With ExpensePro, you connect your business email and your subscription invoices get captured automatically. Stripe receipts, AWS bills, Adobe invoices, Figma charges—they all flow in, get extracted, and land in your QuickBooks with the right categories. You check in once a week for five minutes to approve anything that needs attention. At tax time, your accountant gets a clean export and you maximize your deductions because nothing slipped through the cracks.
You run a small agency, a retail shop, or a professional services firm. Now you have employee expenses to deal with—business meals, travel receipts, office supplies bought by different people. Keeping track of who bought what and whether it was categorized correctly is a part-time job nobody wants.
ExpensePro lets each team member forward receipts to a shared email address or upload them directly. The AI extracts everything, and you (as the owner or office manager) review and approve from a single dashboard. Vendor rules mean the recurring stuff—your internet bill, your cleaning service, your software stack—approves itself. You spend 30 minutes a week instead of 3 hours.
At this size, you probably have a part-time bookkeeper or an outsourced accounting firm. The problem is getting documents to them efficiently. Employees submit expenses late. Paper receipts get lost. The bookkeeper spends half their time chasing people for missing documentation instead of actually doing bookkeeping.
ExpensePro becomes the central intake point. Email scanning catches supplier invoices automatically. Employees upload receipts through the web app. The bookkeeper sees everything in one queue, already extracted and categorized. Their job shifts from data entry to review and approval. You get real-time visibility into spending across departments, and month-end close happens days faster.
Small business owners who manage their own books spend an average of 8 hours per month on receipt tracking and data entry. At even a modest billing rate of $75/hour, that is $600/month in lost productive time. Over a year, that is $7,200—more than enough to hire a part-time bookkeeper or pay for every business tool you have been putting off. ExpensePro costs a fraction of that and saves most of those 8 hours immediately.
The IRS estimates that small businesses overpay taxes by an average of $12,000 per year due to missed deductions. The most common culprits: receipts that were never recorded, expenses categorized incorrectly, and business purchases mixed with personal spending. Automated capture and categorization does not just save time—it saves money on your tax bill.
Start processing documents in minutes. No credit card required for the free tier. Cancel anytime.
Stop losing billable hours to manual data entry. ExpensePro uses AI to extract receipt and invoice data, so accountants and bookkeepers can serve more clients without adding staff.
Construction companies handle thousands of supplier invoices, subcontractor bills, and material receipts across multiple projects. ExpensePro automates invoice processing, PO matching, and project cost tracking.
E-commerce businesses juggle supplier invoices, shipping receipts, platform fees, and multi-currency transactions. ExpensePro automates the capture and processing of all these documents to keep your COGS accurate.
Restaurants and hospitality businesses deal with high volumes of daily receipts, food supplier invoices, and multi-location accounting. ExpensePro automates document capture and cost tracking for food service operations.